AI Workplace Advisory
Perth

AI is changing the way we work. Is your workplace ready?

AI is rapidly changing the world of work. How we work, who we work with, and potentially the workplace itself.

Our AI Workplace Advisory service helps organisations navigate the uncertainty surrounding AI and its potential impact on their workplace.

As AI becomes part of your business, processes are already changing, and in the future, the services you offer and the number of people you employ may change too.

What does that mean for how your people will work, the design of the workspaces they will need, and how much space your organisation will require?

Work Future can be your AI workplace partner, helping you navigate these new challenges, make informed decisions and avoid costly workplace mistakes.

What Does AI Mean for Your Workplace?

Artificial intelligence is already changing how organisations operate. Some activities are becoming automated, employees are adopting new ways of working, and businesses are reconsidering how they deliver their services.

But understanding what these changes mean for your workplace isn't necessarily straightforward.

For example:

How many people will you need? AI may automate some activities, but it could also enable your organisation to grow or deliver new services without increasing headcount.

What will your people be doing? Employees may spend less time undertaking routine activities and more time making decisions, collaborating or communicating with AI systems such as chatbots and AI agents.

How will people work together? AI could change the balance between individual work, human collaboration and interactions with digital colleagues.

What types of workspaces will you need? Greater use of AI could increase the demand for private spaces, acoustic separation, new technology or different settings to support both traditional collaboration and the growing need for human-to-AI collaboration.

How much office space will you require? Fewer employees might mean fewer desks, but changes in how people work could create demand for different work settings within the workplace.

What if your assumptions about AI are wrong? Reducing your office accommodation too early, or investing in the wrong type of workplace, could prove expensive and difficult to reverse.

The challenge isn't simply predicting how many people you'll employ. It's understanding how your organisation might operate in the future and what workplace it will need to support it.

And with AI developing so quickly, there may be several possible answers.

Futuristic Office Pod with AI Workstation

How Can Work Future Help?

You don't need to understand AI, have an AI strategy or know exactly what you're trying to achieve before speaking with us.

Some organisations are already implementing AI and want to understand the consequences. Others are just beginning to explore the opportunities and don't yet know what questions they should be asking.

We can help at either stage.

1. Understand the Potential Impact of AI

We start by understanding your organisation, how your people work today and what changes AI might introduce.

This may involve reviewing your business activities, workforce arrangements, current workplace requirements and any AI initiatives already underway.

We help identify the important questions, challenge assumptions and establish where AI could have meaningful implications for your workplace.

2. Explore What Might Change

The rapid pace of AI development and its wide-ranging implications for the workplace mean it's unrealistic to predict exactly what will happen.

However, by understanding developments in AI, the behaviour and working practices of your employees, and the specific AI technologies being introduced into your organisation, we can identify the relevant questions and explore their potential workplace implications.

This might involve considering how changes to workforce numbers, employee activities, communication, collaboration or technology could affect your workplace requirements.

Where appropriate, we can use workplace data, workforce projections and scenario planning to assess different outcomes and their implications for desk demand, work settings, accommodation and costs.

This provides a stronger foundation for working collaboratively with your organisation and its preferred interior architects or designers to develop solutions that are fit for purpose and respond to your specific needs.

3. Plan and Prepare Your Future Workplace

Once we have a clearer understanding of what might change, we can work together to determine how your workplace could respond.

This could involve developing a new workplace strategy, reviewing your accommodation requirements, changing how existing space is used, or identifying new technology and acoustic requirements and working with relevant specialists to develop appropriate solutions.

We can also help plan and manage a broader workplace transformation where required.

Not every organisation will need a new office or a major fit-out. Sometimes the best decision will be to retain flexibility, adapt your existing workplace or defer an expensive commitment until the situation becomes clearer.

Our role is to help you make informed workplace decisions, not encourage unnecessary change or expenditure.

How AI Changes Workplace Planning

Changes to your AI and business strategy can have a knock-on effect on how your organisation operates, the people and capabilities it needs, and ultimately the workplace required to support them.

The diagram below illustrates this relationship and why understanding the potential impacts of AI is an important part of planning your future workplace.

AI to Workplace Decision Flow

What Services Can Work Future Provide?

Our AI Workplace Advisory service can be tailored to your organisation's circumstances and requirements.

Depending on what you need, we can assist with:

AI Workplace Impact Reviews

Exploring how AI could affect your organisation's workforce, activities, ways of working and future workplace requirements. Identifying potential opportunities, risks and matters requiring further investigation.

Workforce and Workplace Scenario Planning

Modelling different workforce and workplace outcomes, including changes to headcount, desk demand, desk sharing, workplace capacity and accommodation requirements.

Workplace Utilisation and Accommodation Assessments

Understanding how your existing workplace is used, whether it can accommodate changing requirements and where opportunities may exist to improve efficiency or flexibility.

Future Workplace Strategy

Developing a workplace strategy that responds to your organisation's changing business needs, workforce requirements, technology and ways of working.

Workplace Transformation and Project Support

Helping you plan, procure and manage workplace changes, from adapting an existing office through to a larger relocation, refurbishment or workplace transformation.

These services can be delivered individually or combined into a broader engagement.

You may need a relatively simple review of your current situation, or ongoing workplace advice as your organisation's use of AI evolves.

AI to Human-Centred Workplaces

When Should You Engage Work Future?

You don't need to wait until AI has fundamentally changed your organisation.

There are several situations where understanding its potential workplace implications could be particularly valuable:

You're introducing AI into your business and want to understand how it could change your people, processes and workplace needs.

You're developing an AI or business transformation strategy and need to consider the consequences for how and where employees work.

You're reviewing workforce numbers or organisational structures and want to understand the implications for workplace demand.

You're approaching a lease renewal or considering reducing office space and want to avoid making a long-term property decision based on uncertain assumptions.

You're planning a new office, relocation or refurbishment and want to make sure the proposed workplace can respond to future changes.

You're simply unsure what AI might mean for your workplace and would value independent advice on what to consider and whether any action is needed.

The earlier these questions are considered, the more opportunity you have to make informed decisions before committing to potentially expensive changes.

Working with Your Project Team

Work Future can work directly with your organisation or alongside your existing interior architect, workplace designer or project team.

We bring specialist workplace strategy and advisory expertise to help understand how AI might change the way your people work and what that means for your future workplace.

If you already have a design team, we can collaborate with them to ensure our AI Workplace Advisory services inform the design. If you don't, we can help you identify and procure the right design professionals to bring your future workplace to life.

For interior architects and workplace design practices, Work Future can also provide specialist workplace strategy and AI Workplace Advisory services as part of your client engagement.

Our role is to complement your design expertise, helping establish the client's future workplace needs and requirements so that the design team can develop an appropriate workplace solution.

Why Work Future?

Work Future is an independent Perth-based workplace strategy and transformation consultancy.

Our expertise combines workplace strategy, workforce and workplace data analysis, space utilisation, accommodation planning, project delivery and organisational change.

We've helped organisations understand how their people work, determine the accommodation they need and navigate significant workplace transformations.

So why does this experience matter when it comes to AI?

AI may be introducing new technologies and changing how organisations operate, but the relationship between people, work and the workplace is something Work Future already understands.

The workplace implications of AI extend well beyond technology. Changes to business processes, employee activities, workforce numbers, communication and collaboration all have the potential to influence workplace requirements.

Understanding these relationships, challenging assumptions and translating business requirements into practical workplace solutions is fundamental to what we do.

We're also actively exploring how AI could reshape the future workplace, including the opportunities, uncertainties and potential unintended consequences. Our article, The AI Workplace Paradox: What Becomes of the Office of the Future?, examines these issues in detail.

Frequently Asked Questions

What is AI Workplace Advisory?

AI Workplace Advisory helps organisations understand and plan for the potential impact of artificial intelligence on their people, ways of working and physical workplace.

Work Future provides independent advice, workplace assessments, scenario planning and strategic support to help organisations make informed workplace decisions as AI changes how their business operates.

Do we need to understand AI or have an AI strategy before engaging Work Future?

No. You don't need an AI strategy, technical knowledge or even a clearly defined problem.

You might be beginning to explore AI, already implementing it or simply wondering what it could mean for your organisation.

We can help you identify the relevant questions, understand the potential workplace implications and determine what, if anything, needs further investigation.

How can you plan for the workplace impact of AI when nobody knows what will happen?

We don't attempt to predict the future with certainty.

Instead, we consider developments in AI, the technologies your organisation is adopting, how your employees work and the changes your business is anticipating.

Where appropriate, we can explore different scenarios to understand how changes to workforce numbers, activities and ways of working could influence your workplace.

This helps identify opportunities, assess risks and make more informed decisions, even when the future remains uncertain.

Will AI mean we need fewer employees, fewer desks or less office space?

Possibly, but not necessarily.

AI might reduce the need for some roles, allow your organisation to grow without recruiting additional employees or change the activities your existing workforce undertakes.

Even if employee numbers reduce, different ways of working could create new requirements for technology, privacy, collaboration and workplace design.

We can help assess these different factors rather than assuming fewer employees automatically means less office space.

When should we start considering the workplace implications of AI?

Ideally, before making major decisions that could be difficult or expensive to reverse.

This is particularly relevant if you're developing an AI strategy, reviewing workforce requirements, approaching a lease expiry, planning an office relocation or considering a refurbishment.

However, you don't need an immediate property decision to benefit from understanding how AI could affect your workplace.

Can Work Future work with our existing interior architect or workplace designer?

Yes. Work Future can work alongside your preferred interior architect, workplace designer or project team.

We provide specialist workplace strategy and advisory expertise to help identify the organisation's future workplace requirements and inform the design process.

We can also work directly with interior architects and design practices as a specialist adviser to their clients, or help organisations procure an appropriate design team where required.

Does Work Future provide AI software or technology implementation services?

No. Our primary expertise is workplace strategy and transformation rather than developing or implementing AI systems.

We help organisations understand how AI could change their business activities, workforce and ways of working, and what those changes mean for their workplace.

Where specialist AI technology, acoustic design or other technical solutions are required, we can collaborate with the relevant professionals to help ensure those solutions respond to the organisation's workplace needs.

AI Workplace Advisory Perth